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Steve Gallagher

Steve Gallagher

“In our work lives, we are blessed when we are given opportunities to work with exceptional individuals whom we respect and admire personally and professionally.   Steve Gallagher, our CIO, is one such colleague.  I am grateful to have worked with Steve here at USF as his supervisor, colleague and friend.  No doubt this is why I have bittersweet feelings in announcing his impending departure from USF at the end of the academic year to take the new position of CIO at the Harvard Business School.  This position returns Steve to his graduate school alma mater and is a significant professional growth opportunity,” wrote Father Stephen Privett in a recent email to faculty and staff.

“Steve arrived at USF in 2004 as Associate Vice President of ITS. With the departure of his predecessor in 2009, a nationwide search was conducted, 130 applications reviewed, four finalists interviewed and the search committee unanimously agreed that Steve was ‘head and shoulders’ above the other candidates, citing his ‘clear and compelling’ commitment to the University’s mission and ‘his knowledge of IT trends in higher education, the need for a customer service oriented organization and his ability to conceptualize how ITS can provide support and leadership to the University.’

“During his tenure as CIO, ITS successfully fought off cyber attacks, with USF being one of only a handful of universities left unscathed. He developed a national portal so sister Jesuit institutions can purchase inventory with the aggregate purchasing power of all 28 schools. He carefully planned and led the University’s transition to Banner Enterprise Resource Planning. He implemented an effective project management office, which is now the envy of our peer institutions. He implemented productivity and efficiency metrics for ITS service and nurtured an ITS staff that consistently receives high marks for efficiency, quality and service. He developed a team of top flight directors to carry forward ITS’ vision and strategic initiatives well into the future. His negotiation skills are legendary and he has saved the University and its students an immeasurable amount of money. Steve’s election by his Association of Jesuit Colleges and Universities (AJCU) CIO peers as president of the National Committee on Information Technology Management illustrates how valued he is by his colleagues across the country. As Vice President, he insured ITS’ place at the table as a full partner in charting the University’s future.

“Steve first came to USF nine years ago to run the Enterprise Systems and Applications group, where he was to head the replacement of all of USF’s administrative operations. This allowed USF to greatly improve our core administrative systems [and] to leap to a leadership position among our peer institutions.

“Steve has spearheaded many initiatives, including USF’s online degree effort and the introduction of business intelligence capability to the University.  He significantly enhanced the community’s software options by enhancing software standards and establishing new campus-wide agreements for  students, faculty and staff. Along with the Provost and the deans, Steve co-created the initial University Online Degree Program strategy. The online degree initiative is important because it expands the student population that USF can reach. It also provides a new source of revenue for the university and allows USF to stay competitive,” Privett wrote.

One of ITS’ jobs is to keep track of what’s happening in the outside technology world. When things progress, ITS wants to be sure the USF community is progressing alongside it. And so when Steve composed the three-year ITS Strategic Plan, he included that faculty and staff software standards should be consistent with what students are bringing in. This means that most faculty and staff members have access to key current software (such as Microsoft Office, NVivo, SPSS, etc.).  These programs and others are also available at the ITS eStore (estore.usfca.edu).

After speaking to Steve about his time at USF, it was clear that he has treasured his time here. “My time here has truly been the most fulfilling experience of my life, and I’m going to take my experience and values derived from the USF mission to my role at Harvard Business School,” Gallagher said.

In the words of Father Privett, “In the face of such accomplishments, Steve remains a modest, kind and sensitive person who has earned the respect and affection of us all.”

The next few weeks are very emotional for students of USF. There’s the excitement of our impending summer break, which is accompanied by the awe of actually seeing and feeling the sun. And then, of course, there’s summer. But before we can cross the bridge into freedom, we have one last hurdle to jump over — finals.

The key to making them more bearable is to prepare in advance and to know which classes and finals you’re going to need the most help with. The Learning and Writing Center (Cowell 215) exists to help you achieve this goal and offers many opportunities for you to improve your education.

Currently, there are six ways for you to do so: Peer Tutoring, the Writing Center, Tutorpalooza, Supplemental Instruction, Peer-Led Team Learning, and Coaching.

Peer Tutoring:  Individual, peer tutoring in about ninety different courses is available to students for free. You can have up to four hours of tutoring, per subject, a week. (But keep in mind that you can only have one hour of tutoring per day.) To make an appointment, you can go to tutortrac.usfca.edu or call 415-422-6713. If you need tutoring appointments for finals help, I suggest that you make that appointment ASAP, because slots are filling up!

Writing Center: Do you have a paper that needs fine tuning? Or maybe you just want a second pair of eyes to read over that term paper? The Writing Center is fully staffed by adjunct faculty who can spend 30 minute increments reading your paper and helping you work on a specific issue that you may have in that paper. Their goal is to help you develop as a writer beyond that one paper. As the meetings are only 30 minutes long, you may not get through the entire paper with your writing preceptor, as they’re called, but you are encouraged to come back after you’ve made revisions. To set up an appointment, you can come into the Learning and Writing Center in Cowell 215, or you can call 415-422-6713.

Tutorpalooza: Come to Cowell 418 & 417 from 12pm to 6pm on Study Day (May 10th) for this LWC sponsored drop-in event. Tutopalooza marks the last day to receive tutoring before finals. Tutors from all disciplines will be available, and you don’t need an appointment to participate. Feel free to come and go as you please. Cookies and coffee will also be provided.

Supplemental Instruction: Two study sessions a week with a Supplemental Instruction (SI) leader to review course materials and learn new study techniques. The SI leader has taken the same class previously and attends class again to stay current on material. SI targets historically difficult courses. If your class has supplemental instruction, the professor or SI leader will let the class know in the beginning of the semester. Also, keep in mind that supplemental instruction is completely voluntary and the SI leader will not discuss individual students with faculty or students.

Peer-Led Team Learning: Meet weekly with classmates and peer leader. Small groups of 6-8 students work on problem solving skills and discuss course concepts by working on faculty selected practice problems. Like SI leaders and tutors, PLTL leaders are students who have taken the course previously. Currently, this is only available for General Chemistry.

Coaching: You can set up a meeting with one of the two directors of the Learning Center, Kim Rutledge (kdrutledge@usfca.edu) or Kim Harris (kcharris@usfca.edu), by emailing them. They can help you with your organization and scheduling skills. As a student, you can come talk to them if you want to have someone help you with your study methods. If you come in at the beginning of the semester with your syllabi, you can have one of the directors look at the syllabi with you to figure out exactly what you’re going to have to focus the most on and where to set your priorities for the upcoming semester.

Good luck! And don’t forget to prepare!

Students in Gleeson Library

Students in Gleeson Library

Who likes to shop online?! Like really — it’s perfect — you don’t have to shuffle through messy piles of clothes or deal with shoppers crowding you. You can do it in your pajamas and at three in the morning while you’re procrastinating (not that I approve of that — but I really do…), so it’s basically all around awesome. BUT, there’s one thing that you really have to watch out for when spending your entire paycheck in one go: security.

You’re literally putting your credit card information on the Internet, and I don’t need to tell you how badly that could end. (AKA someone can steal that information and spend your money.) So what should you do to prevent this? Microsoft has an online privacy webpage that you can look at to learn how to protect yourself: http://tinyurl.com/9afs3f5.

In my opinion, the easiest tip to follow is the one that tells you to check that the website you enter your credit card information on is secure. The address should begin with “https:” instead of just “http:” on a secure site. So basically, when you’re putting in your credit card information, make sure that the website starts with “https:” rather than “http:”. Not all pages on a website will necessarily be secure, so you may see a mix of http and https. So when you’re shopping and actually browsing for your new spring dresses, the “s” isn’t always necessary. But when you’re putting in your credit card information, always look for the “s”!

Shopping

Shopping

You can never be too careful when it comes to online safety. I literally wrote a blog on it (http://blogs.usfca.edu/its/2012/10/22/a-cautionary-fairytale/), but my email was still hacked and a nightmare slew of emails were sent out to everyone in my contacts list. Luckily, the email only contained a link to an advertisement website (that did not appear to contain malware) and so it wasn’t as terrible as it could be. Although, it definitely wasn’t the highpoint of my day.

But alas, I did everything online safety related that I could think of, but wanted a vector check. So, I decided to talk to Nick Recchia, the ITS Security Administrator, and he gave me some pointers that I’d like to share with you to further protect yourself from such a mishap:

  1. If you’re using a shared computer (such as a library computer), be sure that you sign out of EVERYTHING. Especially your computer profile.

  2. Use a strong password and be sure to change it every 90 days.

  3. If you’re in a public place, make sure that nobody is peeking over your shoulder before you type sensitive information.

  4. Use extra online safety hoops that you have to jump through when available. Both Yahoo and Facebook  have a feature that text your cellphone a code every time someone signs into your account off of a new computer. It’s not exactly fun to wait for the texts, but it’s worth it.

So what if you follow all of these cyber safety news, but your account is still hacked?

  1. Change the password of the affected account from a unit you know is clean.

  2. Make sure your computer is up to date.

  3. Install and run antivirus and anti-malware software.

  4. If you have questions or concerns, come to the ITS Help Desk and they can walk you through the process.

Please, please, please take extra precautions, because you can never be too safe!

What’s sweeter than sugar? Free lemons. Yes, that’s right. Anything that’s free is automatically made 10 times awesomer than it previously was. But that’s not the only reason that Google Drive is so snazzy.

You can access Google Drive by clicking on the “Docs” icon on the top right of USFconnect. You can also find it when you’re checking your USF email through USFconnect, and clicking on “Drive” on the top of the page.

In Google Drive, you get 5GB of free space to upload and store whatever documents you like. These can include, Word, PowerPoint, Excel, etc. But, you can use as much Google Drive space for Google documents, as you’d like. For these, you get unlimited space. So if you don’t have/like Word, you can just type all of your essays and homework on the drive. If you’re still adamant about using Word, but want it to be in a shared space, then you can upload your Word document onto Google Drive, and choose to keep it as a Word document (where it will take up part of your 5GB) or convert it to a Google document (where you get unlimited space). You can change these settings under “settings.”

Two of your most important buttons are the red buttons on the left. To upload a document, click on the upwards pointing arrow to upload a file. To create a file (which would be using a Google document) you just click on “Create” and then you choose what kind of file you would like to create (document, presentation, spreadsheet, etc.). shareable

Another cool part of Google Drive, is that you can easily share your documents. So instead of having to attach and email your documents to someone when you’re using a different program, you just press the blue “Share” button on the top right of your document. When you do this, your sharing settings will pop up, and you can select who can view your document (type in their email) and write them an email if you so choose. You can choose to allow them to view only, comment only, or to edit. (As well as a mix).

When using a Google document, Google Drive has a chat feature, which allows you to see who is viewing the document at the same time as you and you can see all of their revisions as well as your own. You can also select people to view an entire folder. But this is not to say that sharing is necessary and that everyone can see your documents. All of your documents are automatically defaulted to private, so unless you specifically choose to share something, nobody can see your files.

In my opinion, the most convenient part of Google Drive, is that all of your files are online. This means that if you’re presenting something, like a PowerPoint presentation, in class you can place/convert/use the presentation on your Google Drive, and so you won’t have to worry about if it will open or not, or if the formatting will change with the use of different computers. Also, if you have a particularly large document that you’re having trouble emailing to someone, Google Drive is an easier way to send it out.

PS, there’s even an iPhone/iPad and Android app where you can not only view but actually edit a Google format document. But then again, who wants to edit a paper on their phone…?

Google Drive

hire meAre you worried about the economy? What about finding a job? Or are you just worried about the future in general?

Well, I wish I could say that all you have to do is apply to a job and you’ll automatically get it, but in our era of social networking, you’re going to have to go a few steps further. Creating a LinkedIn account won’t make all of your worries magically disappear, but a LinkedIn account will sure help you with your search by building up your career network. More than ever, who you know is critical, and building and maintaining a career network before you start your job search is key to finding your dream job. The more connected you are in LinkedIn, the faster you’ll build your network. If you don’t know what LinkedIn is, finish reading this post. Let’s just say that your future could depend on it.

LinkedIn is similar to Facebook, wherein you find people that you know and you “friend” them. Although, in LinkedIn, this is called making a “connection.” And this name is truly representative of what the website does. You make connections with people in the hopes that they may help you find a job or post recommendations about you on your profile page.

When you first create a LinkedIn profile, all of the different steps that you need to complete may look daunting at first, but LinkedIn walks you through how to build your profile. The more detailed your profile is, the better. You can also choose to upload your resume and a picture to your profile page. If you want to add personality to your page, you can do so by adding in your interests and skills.

To learn about what the Career Center has to say about LinkedIn, you can visit http://usfca.edu/CSC/Students/Networking/

LinkedIn is the 21st Century way of finding jobs. In the future, you may be connected to someone who is connected to the the boss of your dream job. So what do you do? Connect with them! LinkedIn has different tiers of connections, which can be used to your advantage. According to Nathan Choy, of USF’s Career Center, nowadays, “getting a job is about who you know, not what you know,” so starting to build your network at an early age is very important.

Remember, 80% of jobs are found through networking!

Looking for a Pharos enabled printer to quickly print out that essay due in 15 minutes? Well, hopefully you’re near one of these places:

University Center
3rd Floor Parina Lounge

Gleeson
1st Floor Copy Room – GL 134
2nd Floor Periodicals

Harney
2nd Floor Hallway

Kendrick
1st Floor Locker Room (Scan-to-USB capable)

Kalmanovitz
1st Floor Hallway by KA 183 Lounge
2nd Floor Hallway

Lone Mountain
1st Floor Alcove by LM 132
3rd Floor Hallway by LM 339

Loyola Village
Building A Hallway by 207A

Malloy
1st Floor Hallway

Masonic
1st Floor Hallway

Residence Halls
Fromm Hall – 1st Floor Lounge
Gillson Hall – 1st Floor Elevator
Hayes Healy Hall – 1st Floor Lounge
Lone Mountain Hall – 323 Lounge
Phelan Hall – 1st Floor Lounge

School of Education
1st Floor Hallway
2nd Floor Hallway

Dorraine Zief
Ground Floor – DZ 038
1st Floor Copy Room – DZ 104 (Scan-to-USB capable)
1st Floor Copy Room – DZ 104 (Scan-to-USB capable)
1st Floor Copy Room – DZ 104 (Scan-to-USB capable)
2nd Floor Copy Room – DZ 209 (Scan-to-USB capable)
2nd Floor Copy Room – DZ 209 (Scan-to-USB capable)

Note: These are only the Pharos enabled printers, which are the multifunctioning printers. You may be able to find a few non-Pharos printers elsewhere. For example, we have one here, at ITS (LMN 2nd Floor), but it’s not a Pharos printer. For more information on Pharos printing, see http://tinyurl.com/c8s8oym.

Fabiola Hernandez

Fabiola Hernandez uses a Pharos printer

As you well know, San Francisco is an awesome city, but individual safety can be a problem. That’s why USF has a Public Safety Department, which exists to keep you safe. Their use of technology includes Pathlight, Blue Light phones, and a series of complex digital and analog radio systems.

Pathlight, still in its beta phase, but available in the Fall, is an enhancement measure for safety, which doesn’t take the place of other security measures. It is basically an app for your phone, which uses your GPS coordinates to place a dot referring to where you are, on their computers. You select where you are and where you are going, and the approximate time that you will arrive and then start walking, and Public Safety monitors your dot, to make sure that you’ve arrived to your destination in your time allotment. When you arrive, you press the “Arrived” button, and Public Safety sits back in their seats, happy that you’ve arrived safely. If your dot starts moving in the opposite direction at a fast rate, they’re going to call you to see what’s going on, or they’re going to send officers to investigate. Again, this is still in beta mode, so lookout for it.

Blue Light Phone

Blue Light emergency phone

Blue Light phones are also available on campus to call the attention of Public Safety to any urgent situations. Once someone pushes the button, an officer is immediately dispatched to that location, and the light continues to flash. You do not even have to pick up a phone to make Blue Light work; the line immediately connects to Public Safety’s emergency line, where a dispatcher will assist you.

The complex radio systems are another part of Public Safety’s cunning ploy to protect you. When you call them to report a crime or any suspicious behavior, the dispatcher is simultaneously listening to you, and giving the information you provided to the patrol officers, who have immediately been sent out. You just can’t hear the second part of the conversation because of the features of the radio. So if you’re wondering why they keep asking you detailed questions, rather than putting you on hold to call a patrol officer, they actually have already sent one out. They’re just trying to keep you calm and gather more information.

And of course, there’s the night safety shuttle (which is the disability shuttle during the day) at the following times: Sunday through Wednesday, 6pm to 1am. (Last call for shuttle pick up or drop off is at 12:30 am.) And Thursday through Saturday, 6pm to 3am. (Last call for shuttle pick or drop off is at 2:30 am.) The shuttle can take you to any on-campus or off-campus residence, as long as it’s within the North Boundary: California Street, East Boundary: Divisadero Street, South Boundary: Fell Street, and West Boundary: 6th Avenue.

Jim Uomini PortraitModesty would normally prevent me from writing about myself. I only reluctantly dipped a toe into the world of social media, thinking, who would care what I’m doing or saying? But we’re in an era of self promotion, my boss said to post this, and it’s good publicity for the university, so let’s embrace this…

About four years ago USF ITS replaced its antiquated service management application — used to create help tickets — with a modern, web-based application built for the Web 2.0 era. Along with allowing us to improve our service processes and self-service forms, ServiceNow gave us the side benefit of being able to create custom applications for groups like One Stop, One Card and Campus Security, the Office of Online Education, and the Office of Communications and Marketing.

Last year, an application for initiating and reviewing budget requests was a big hit with the Center for Institutional Planning and Effectiveness and they’re back for another application to receive and fulfill student data requests. Currently, I’m working on an application for Development to track prospect research requests. Anything that has user requests, a service to be provided or projects to be tracked, and outcomes to be reported on, is a candidate for a ServiceNow application.

All of this work at USF hasn’t escaped the notice of our partners at ServiceNow. In the era of the “New Normal” in higher education we have to be very creative with our budget dollars. Some ServiceNow customers have teams of people and consultants creating elaborate custom award-winning applications that amaze even the folks at ServiceNow. At the other end of the spectrum at USF I am what they call the “Citizen Developer,” working largely alone, wearing multiple hats, and still stretching the use of the platform and producing value for the university. ServiceNow likes to highlight this kind of use as well and in May I will be a speaker for the second year at their annual conference. I also do regular sales reference calls for them about our experiences and am participating in launch publicity for an upcoming release.

Mutual admiration reached a peak recently when I was made a ServiceNow “hero” and a blush-inducing blog was posted on their community site. It’s a little loose with the facts, but a lot of fun. Thanks ServiceNow.

If you’d like to see the range of applications we’ve created at USF, check out my project website. If you’d like to explore what ServiceNow could do for your division or department, drop me a line at jmuomini at usfca.edu.

 

 

You know what would be really sad? Not taking advantage of something that will cost you about $40 a month after you graduate, but is free to you right now as a student. Students, faculty, and staff can use Lynda.com for free. And getting a membership after you graduate will cost you about $40.

Lynda.com is a technical training website where you can watch tutorials on a broad range of topics, from how to use Word, Excel, PowerPoint, Photoshop, Video Editing, Screenwriting Fundamentals, to much more. The levels also range from basic to advanced. Completing a tutorial can also be a great addition to your resume. (You can work towards earning a certificate upon completion.) Plus, you can never know enough about technology in today’s digital world.

As the advanced courses can be hours long (don’t worry, some are short), Lynda has a tab named “My Courses,” which tracks your progress. You can also bookmark, save, rewind, or pause, in order to return to your favorite tutorials.

To find Lynda.com, you first have to log into USFconnect, then click on the “Learning Technologies” tab. Scroll down until you see a picture with a yellow background and a lady with a book — just click on that icon and you’re there.

It’s almost impossible to not find something interesting or relevant to learn about. You can browse through by subject, software, and author. For example, if you need to learn how to use Excel for a class, but your professor has already assumed that you knew how to use it, there’s a video for that. And if you want to take a class on screenwriting, but you can’t fit it into your schedule, there’s also a video for that. Now go learn!

lynda.com

Access lynda.com from the Learning Technologies tab in USFconnect

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